Jobs at Onward Technologies Inc

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Executive Assistant

Auburn Hills, MI
Executive Assistant
Candidate must be knowledgeable of office and executive administrative practices and procedures and is able to work under very little supervision performing a variety of tasks. Candidate should possess multitasking qualities and work cross functionally across administrative functions as needed. Adheres to instructions and pre-established guidelines in order to perform the functions of the job.

Essential Duties & Responsibilities:
  • Answer phones for executives using professional demeanor that reflects well on company
  • Perform administrative duties for executive management
  • Maintain the calendar of Executive Management and day to day "To Do list
  • Analyze situations carefully and adopt effective courses of action
  • Screening incoming calls, scheduling meetings, and accepting visitors
  • Provides executive administrative support to executive as well as managers and engineering staff
  • Receive, sort and distribute mail.
  • Take a leadership role in planning events and posting notifications
  • Laminate, make labels, make binders, scan/print documents as requested by executive, managers and engineering staff

Qualifications:
  • Strong sense of professionalism, diplomacy, and teamwork
  • The position also calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Must be well versed in PowerPoint, Word, Outlook, and familiar with Excel
  • Must be experienced in planning video and teleconference meetings (i.e. MS Teams meetings)
  • Ability to be cross-functional in multiple areas
  • Problem solving, organizational and time management skills
  • Ability to maintain a high level of confidentiality
  • Must be able to multi-task and adhere to fast-paced deadlines
  • Excellent written and verbal communications skills
  • Interpersonal skills to confidently interact with individuals at all levels of authority
  • Takes "ownership of assigned duties

Job Requirements:
  • Minimum High School Diploma, with 5+ years of prior executive administrative assistant experience

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